Procurement Policy

Procurement Section

The FSA’s Procurement Section is guided by the Public Procurement Act (hereafter referred to as ‘the PPA’) 2008 and Public procurement Regulation (hereafter referred to as ‘the PPR’) 2014 through the basic principles and procedures define to be followed by the relevant persons engaged in FSA procurement activities for all procurement of Goods and Services, Civil Works, and Consultancy Services. The PPA 08 and PPR 14 takes into consideration the best local and international practices, and existing legislations for all procurements.

Public Procurement Act 2008

Public Procurement Regulation 2014

FSA’s Procurement Plan 2024

Functions and Responsibilities of the Procurement Section

The Procurement Section of the FSA is responsible for managing the Authority’s procurement activities, with its main functions being:

• To plan the procurement activities of the FSA and recommend the appropriate method of procurement;
• To prepare solicitation documents, bid notices, short-lists, evaluation reports, contract award recommendations and Procurements contracts;
• To manage the bidding process, inclusive of the pre bid meetings, evaluation reports, contract award recommendations and contracts
• To manage the evaluation of bids and any pre qualifications or negotiations;
• To manage and oversee contracts management by a designated contracts management; and
• To prepare any procurement reports required by the Chief Executive Officer (“CEO”), Deputy Chief Executive, Internal Evaluation Committee and the Board.
• To run an efficient system and procedures for making decisions relating to procurement on behalf of the FSA as outlined in this document.

The Procurement Section shall ensure that all procurements are undertaken in accordance with the PPA 08 and PPR 14.

Approvals Authority

The Unit shall seek the approval of the Chief Executive Officer (“CEO”), Deputy Chief Executive Officer (DCEO), Independent Approval Committee or the National Tender Board (hereafter referred to as “NTB” depending on the threshold under which the procurement is falling, for each of the following stages:

• The use of the different procurement methods;
• Solicitation documents prior to their issue;
• Evaluation reports prior to any further bid opening, the subsequent stage of evaluation and notification of an award;
• Any other documents incorporating a contract award recommendation, such as reports on negotiations, prior to any notification of the award;
• Amendments to a contract prior to its issue;
• The cancellation of procurement proceedings;
• The termination of procurement proceedings; and
• The termination of a contract.